CIWEM respects the privacy of its members and non-members and
aims to act consistently with the Data Protection Act 1998. CIWEM
will hold and use data contained on you for administrative
purposes, to keep you informed of activities, and to offer goods
and services provided by the Institution.
Why we collect information about you:
We collect your personal information to enable us to provide
various products and services such as the CIWEM Journal and WEM
Magazine and for the administration of your membership or contact
with the Institution.
Personal information is information or opinion that allows
others to identify you. It includes your name, age, gender and
contact details. It is the express wish of the CIWEM Council that
information relating to members and non-members is available only
for the Institutions use and not for direct access by third
How do we collect this information?
Personal information is collected directly from you when
Contact CIWEM in person, by telephone, letter, fax or email
Supply a resume
Fill out and submit a membership application form
Submit any other information in connection with your application
for membership or the purchase of products and services
Make an enquiry via a web form on the CIWEM website
Complete your subscription renewal forms
Personal information may also be collected about you from a
third party. For example when CIWEM receives:
Support relating to your application
Information about you relating to reciprocal relationships we
have with other professional associations.
What do we collect?
The information we collect includes your title, first name,
surname, gender, date of birth, nationality, your qualifications,
home and work contact details (phone, fax, email, postal address
and email address). We also collect information relating to your
employment including where you are currently employed, your job
title, areas of special interest/expertise and your job
As part of the membership application process we also collect
additional information relating to your qualifications (proof of
completion, academic transcripts), proof of your date of birth
(driving licence or birth certificate). We ask you to provide names
of sponsors and/or supervisors in support of your application and
in some cases we ask you to provide contact information for these
sponsors/supervisors. When paying for a product, subscription fees,
merchandise, application, transfer and professional interview fees
by credit or debit card, we temporarily store the details until the
transaction has been completed.
The use and disclosure of your data:
CIWEM's policy is not to disclose any personal information that
we hold on you to any unrelated third party, except where you have
given your express consent for us to do so or where required by
Arrangements are occasionally made with suppliers of goods and
services for their mailings to be sent to members. All material is
carefully vetted and the mailing list is never released to third
We provide your email address to the CIWEM Branches and Special
Interest Groups to which you belong for the purpose of notifying
you about events and activities.
For members who live outside the UK data may also be transferred
to the local Branch.
CIWEM uses all reasonable efforts to ensure Personal Information
provided by you is held securely.
Access to your personal information:
You can seek access to the personal information we hold about
you, by contacting us. If the information we hold about you is
inaccurate, incomplete, or outdated, please inform us so that we
can correct it.
If you have any questions, comments or would like further
information about our privacy and information handling practices
please email the Data
Controller or use the Contact page.